More and more business owners are leaping ahead of their competition by implementing an Integrated Document Management (IDM) solution. With an IDM solution, businesses can capture, organize and manage all of their documents; with one search they can have all the information about any one business transaction.

With all types of documents in one place, automating business processes becomes extremely simple and cost effective.

 

As an example, in "Office A" - incoming correspondences, invoices, and delivery slips are scanned on the copier and stored in the electronic file cabinet. E-mail, PC generated files, faxes and even mainframe data are automatically captured and also stored in this file cabinet.

The Accounts Receivable clerk of Office A is responsible for approving incoming invoices. Located on the clerk’s PC desktop is a folder that automatically searches the electronic file cabinet at the office for any new incoming invoices and places the path or result list directly in this folder. The clerk now has immediate access.

With a single mouse click individuals can view a document, and by placing an electronic stamp or signature on the document, it will automatically be routed to the next step in the payment process. Of course, all of the documents are secure and only available to users who have the appropriate access rights. Security is always paramount.

Solution Options
One of the main advantages of an IDM solution is online access to documents from any location. Additionally, file cabinets located at different sites can be synchronized. This way headquarters, branches and remote locations can comfortably work with the same documents with minimal delay. Another big part of any IDM solution is how documents are captured. When making a copy, digital copiers or Multifunction products (MFP) produce a digital image that can easily be stored in an IDM solution.

You can get better use out of your digital copier with automated handling of business information. We’ll help you realize increased productivity, better customer service, and employee satisfaction - all contributing to a profitable bottom line!